Guidelines for Authors

Would you like your work to be published in Aerlines magazine? Excellent! Before you consider submitting an article, please note the guideline for authors below. You can submit your article to: info@aerlines.nl. If you are in doubt or having questions about these guidelines, please do not hesitate to contact us!

1. CONTENT OF AERLINES

1.1 RELEVANCE AND ACCESSIBILITY

An article will be published in Aerlines Magazine if it is deemed relevant and accessible
Relevance of an article will primarily be determined by its topic and by the way this topic is covered or presented. Relevance is not determined by an article’s level of expertise, i.e. whether the article’s topic is very specialist, but it is rather determined by the added value of the article and by how the author manages to present his/her ideas, research and analysis in such a way that these can be of interest to a broad range of readers. An article has added value if it adds something new to the existing knowledge on aviation. This may include new knowledge, new insights, or new views on any topic within the aviation industry.
Accessibility of an article is determined by the soundness of the arguments, the use of language, as well as by the assumed prior knowledge among its readers. It is not determined by linguistic issues, such as command of the English language, although articles that require excessive editing will not be published.

1.2 SELECTION CRITERIA FOR ARTICLES

Aerlines Magazine has the following selection criteria:
• Articles already published in other magazines will not be published in Aerlines Magazine, unless:
o Aerlines Magazine is given permission (in writing) to publish the article;
o The article must have an added value, and it must be of interest to Aerlines Magazine’s target audience;
o The article would not have been accessible Aerlines Magazine’s target audience.
• Articles should somehow lead to new knowledge or to a new point of view;
• Conclusions should be based on scientific, valid arguments, and must be supported by facts;
• Articles that, in one way or another, the editorial team finds as threatening, damaging, or insulting to individuals and/or organizations will not be published.

1.3 COPYRIGHTS

Publication of an article in Aerlines Magazine means that all copyrights to the article will be transferred to Aerlines Magazine (Aerlines Magazine Foundation). Certain exceptions can be made for guest authors. One exception, for example, is when the guest author is not informed about the automatic transfer of copyrights.

1.4 FEATURES IN AERLINES MAGAZINE

Aerlines Magazine has several regular features, though the following list is by no means an exhaustive one:
Popular scientific articles
The majority of articles published in Aerlines Magazine are the popular scientific articles based on the author’s own research.
Book reviews
Aerlines Magazine publishes one preferably two book reviews in each issue. Guest authors are welcome to send in their book reviews. Aerlines Magazine’s book reviews are intended to serve as a first orientation for prospective and potential readers.
Guest reviewers are advised to contact the book review coordinator on the editorial team before submitting a review or before reading a book for review. This will prevent parallel reviewing. Aerlines Magazines welcomes reviews of books that have not already been reviewed in the past, and of books whose topic has not yet been part of the Aerlines range of topics.
Company profile (Airport or Airline of the world)
Every issue will highlight either an airport or an airline. The aim of the article is not just to compile a list of facts on the featured airport or airline, but to take an interesting perspective as well, such as discussing recent developments.
Reports of conventions, expositions, exhibitions, seminars, etc
Anyone who will visit or has visited a convention, expo, exhibition or seminar on aviation and wishes to write a report about it is welcome to do so. However, since the period of time between the end of the event and publication of the report should preferably as short as possible, the editorial team must be notified well in advance if such a report is in the pipeline in order to accommodate for the report. This also means that the editorial team will be stricter regarding any agreements made for publication of such a report.

2. EDITORIAL FORMULA

2.1 GUEST AUTHORS

Aerlines Magazine’s readership consists of Aerlines’ members, business contacts, academic contacts, and many students of aviation around the world. In total, almost 10,000 people receive Aerlines in their inbox. Over 50,000 people per month visit the Aerlines Magazine website.
As Aerlines Magazine relies on guest authors who contribute articles, we invite students (those who just have finished their thesis), academic researchers, professionals in the private sector, and others who are interested in making a contribution to the knowledge on aviation to send in articles.
Keep in mind that the potential audience is very large and very diverse. We advise guest authors to keep their articles concise and straightforward – a short and clear research question, research results, conclusions, and the practical application of the research. Methodology and theoretical exposition are preferably excluded from the article.
Only articles that are in compliance with Aerlines Magazine’s profile (accessible, relevant and of added value to the magazine) and with the aforementioned Guidelines will be admitted to the assessment process for publication. However, the editorial team reserves the right to refuse any article without further notice.
Guest authors should be reminded that, although Aerlines Magazine is a not-for-profit organization, the publication process requires a lot of planning, and that the editors work on a voluntary basis. This means that the editors will make agreements and set deadlines with guest authors in order to be able to plan each issue. Guest authors should be encouraged to keep the editor that was assigned to them up-to-date with the current status of their article. Guest authors should be reminded that failing to meet agreements or deadlines on repeated occasions may jeopardize future collaborations with them.

2.2 DELIVERY INSTRUCTIONS

The article must be saved in the .doc format – Microsoft Word 97 or higher;
The article is preferably written in American English. All articles will eventually be published in American English;
The text must be delivered ‘flat’, which means using one font, one size, no bold text, no underlining, and no special characters apart from the ASCII codes. This also means that accentuation of words, sentences or parts thereof by using italic, underlining or any other way is not allowed;
In case you want to use subdivisions in your test, we kindly ask you to use up to a maximum of three levels of subdivision: for instance, section 1, section 2, section 2.1 and 2.1.1. In the final layout, the section numbers will be replaced by two typographical differences in the headings of the sections. Your sections should be numbered in the final text that you deliver. However, please make sure that you do not refer to individual sections (for example: as mentioned in section 1.2.3. ) in the text, as the section numbers will be removed during lay-out;
In case of a bullet list, please use dashes (-).
Other distinction marks are not allowed as are indents in the margins.
Please use footnotes or endnotes, if any, only with regard to the content: for instance, when mentioning an unusual definition. Notes are not used to refer to sources.
Use of the header and footer function of word processing programs is not allowed.
With regard to illustrations, we mean: photos, trademarks, tables, graphs and other graphical pictures.
Illustrations can only be used when copyright issues are cleared or approved by the owner(s) of the illustrations. Aerlines Magazine is a voluntary, non-profit organization. Therefore, Aerlines Magazine has no budget for using copyrighted illustrations. Aerlines does not accept responsibility for paying any copyright charges.
Please deliver your illustrations in separate files. Do not include them in your text. When referring to the respective illustration in your text, a simple ‘figure x’ will do, with x being the respective number of the illustration (i.e. figure 5).
We can only accept illustrations in the following formats: JPG, GIF, TIFF, BMP and PPT.
Illustrations must have a resolution of at least 300 dpi (dots per inch).
The list of quoted literature will be presented alphabetically. Only the first initial of the author is mentioned. No more than three authors should be mentioned. After the third author something extra will be added. Publisher will not be mentioned.
Please include a short (30 words) biography of yourself (as the author) at the end of the article.

Please do not exceed the following limits with regard to maximum amount of words per article (including words used in tables):
• 1 page article (e.g. book review, column): maximum 660 words.
• 2 page article: maximum 1,400 words.
• 3 page article: maximum 2,250 words.
• 4 page article: maximum 3,200 words.
A standard article is, at the most, 2-4 pages at the most, but please keep the abovementioned limits in mind. You are advised to contact the editor that was assigned to you and come to an agreement with him/her about the length of your article, before you start writing.
The text and its accompanying illustrations are preferably delivered by email to info@aerlines.nl. Editors are advised to follow the instructions and directions of the person of contact within the Aerlines Editorial team that was assigned to them.

2.3 PROCEDURE OF ASSESSMENT

Articles that are in compliance with these guidelines, and that are relevant and of added value to the magazine will be accepted for publication. After an article has been delivered to one of the editors, the article will be assessed on its chances for immediate publication. Assessment will be done anonymously. The editorial team aims to inform the author about the assessment within four weeks after receiving the article. The editorial team uses a six-point scale for its assessments:
(1) article is ready for immediate publication;
(2) article is publishable after minor adjustments;
(3) article is publishable after major adjustments;
(4) article needs to be revised by author, and then re-assessed;
(5) article cannot be published (rejection);
(6) article is not relevant for Aerlines Magazine, but maybe relevant for another magazine.
In cases 2, 3 and 4, the author will be asked to revise his article with the help of the editor that was assigned to him. The author sends in his new version and mentions what has changed in the new version compared to the old version – either through ‘track changes’ in Word or in an email. The new version will then be re-assessed.

2.4 PUBLICATION OF ARTICLE

The final decision to publish an article, and in which issue, lies with the editorial team. The publishing process allows for the author to revise his article after the first assessment, but, in case the article needs major adjustments, the editorial team cannot guarantee publication in the upcoming issue. Authors will always be notified in which issue their article will be published.

2.5 CHANGES TO THE ARTICLE

Aerlines Magazine reserves the right to add minor changes to the article should the author not have sufficiently followed the guidelines. Minor changes may include, but are not limited to, changing the title, adding a leader paragraph, adding a figure or table to the article, and grammatical changes. This will most likely happen if articles fall in category 1 (see 4.2), otherwise the author will be contacted to revise the article himself.

2.6 TIPS FOR WRITING THE ARTICLE

Please verify the correct spelling of companies, technical terms and acronyms: for example, ‘easyJet’ (not EasyJet or Easy Jet) and ‘oneworld’ (not OneWorld, or Oneworld).
Please use abbreviations only after the full name has been mentioned in its entirety, followed by the abbreviation in brackets. For example, “ .. Fly-By-Wire (FBW) ..”. Everyday words are not abbreviated, so please use ‘etcetera’ instead of ‘etc’ and ‘per cent’ instead of ‘%’.
Please check if an organization has its own ‘official’ English translation. The ‘national’ name or abbreviation can be mentioned in brackets after its first instance: for example, ‘Air Traffic Control the Netherlands (Luchtverkeersleiding Nederland – LVNL)’.